More and more of our personal and professional lives are conducted online. That’s why the need for secure passwords, document management, and protection has never been greater. As such, many individuals and businesses have turned to options such as “the cloud” and other technologies. They make doing business more secure for both the individual and their clients or customers. But did you know that systems are also available to help manage passwords and documents?
About password management systems
Unfortunately, many people still use weak, easily guessable passwords. They also often reuse the same password across multiple accounts. This puts them at risk of being hacked, and it puts the security of the organizations and individuals with whom they do business at risk as well.
A password management system can help alleviate these risks by generating strong, unique passwords for each account. It can also store those passwords securely so you don’t have to remember them all. In addition to helping create and store strong passwords, a password management system can also organize your passwords and login information. This way, you can quickly access the accounts you need.
There are many different password management systems available. They range from free, open-source options to paid, enterprise-grade solutions. Some popular password management systems include LastPass, 1Password, and Dashlane.
How to choose a password management system
When choosing a password management system, it’s important to consider several factors. These include the number of passwords you need to store, the level of security you need, and the level of convenience you require.
For example, a free, open-source solution such as KeePass may be sufficient if you only have a few passwords to store and you’re not particularly concerned about security. On the other hand, you may have many passwords to store. And, maybe, you also need a high level of security and convenience. If so, a paid, enterprise-grade solution such as LastPass may be better.
About document management systems
In addition to password management systems, there are also document management systems. These can help you to secure and manage sensitive documents. These systems allow you to both store and organize documents, as well as to control access to them and track changes as well.
Many document management systems are available, ranging from simple, standalone solutions to complex, enterprise-grade systems. Some popular document management systems include Microsoft SharePoint, Google Drive, and Dropbox.
How to choose a document management system
When choosing a document management system, there are several considerations. These include the number and types of documents you need to store, the level of security you need, and the level of collaboration you require.
For example, a simple, standalone solution such as Google Drive may be sufficient if you only have a few documents to store and don’t need to collaborate with others. But suppose you have many documents to store and need a high level of security and collaboration. Then an enterprise-grade solution such as Microsoft SharePoint may be the best option for you and your business.
Other tools for protection
In addition to password and document management systems, many other tools and techniques can help you protect your online accounts and sensitive documents. These include:
- Two-factor authentication – This adds an extra layer of security to your accounts by requiring you to enter a code sent to your phone or email in addition to your password.
- Encryption ensures that your data is secure by encoding it so that someone with the appropriate decryption key can only access it.
- Firewalls protect your network from unauthorized access by blocking certain types of traffic.
- Antivirus software helps prevent malware from infecting your computer and stealing your login information.
- Strong passwords – As mentioned earlier, using strong, unique passwords for each of your accounts is crucial for security.
Using a password management system, a document management system, and other security tools and techniques can help protect your online accounts and sensitive documents from unauthorized access.
If security is a concern for you, Stillwater IT can assist you in acquiring the tools you need to keep passwords and documents more secure. Call us for a free, no-obligation consultation and ask us about our other IT services. For more information, contact us via this website or call 604-899-1105 and discover why Stillwater may be right for you.